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Frequently Asked Questions

1. HOW DO I RETURN MY DOCUMENT?
 
In terms of control and audit, the returns of the units should be made through EBYS in such a way that the unit supervisors are in the process.
 
 
 
2. HOW CAN I SEND THE SIGNED OFFICIAL ARTICLE THROUGH THE CAPS?
 
Since EBYS and TürkKEP integration has been made, the method of sending should be "Registered Electronic Mail" while creating the document, and if the address is not automatically output, the KEP address of the institution to which the document will be sent should be written manually in the address column.
 
 
 
3. CAN SUB-UNITS (DEPARTMENT HEADS OF FACULTIES, DEPARTMENTS, BRANCH DIRECTORATES AFFECTED BY DEPARTMENTS, ETC.) CAN COMMUNICATE?
 
Subunits cannot correspond by bypassing their parent units.
 
 
 
4. RELEVANT DOCUMENT OR ADDITIONAL SHOULD BE MADE?
 
A document that is stated to be attached in the text should be attached using the "add document" option, and should not be added to the relevant document section.
 
 
 
5. WHEN TO USE THE ANSWER OPTION?
 
Information, documents, opinions, etc. requested from Ege University Rectorate, General Secretariat and its affiliated units (departments, legal consultancy, central units). Articles containing it should be answered through deans / directorates. The units under the deans / directorates should forward their answers to the higher units to which they are affiliated. Information, documents, opinions, etc. Manuscripts containing a cover letter should be distributed to the lower units by the deans / directorates. For letters distributed by direct referral method, the reply option should not be used, and the reply letter should be sent to the dean's offices / directorates to which they are affiliated by the sub-units with the add documents method.
 
 
 
6. WHO CAN SIGN THE OFFICIAL LETTER?
 
- IN INTERNAL COMMUNICATIONS; Deans in faculties, directors in college-vocational colleges, directors in institutes, directors in application and research centers, and department heads in department heads affiliated to the rectorate can sign documents.
 
- IN EXTERNAL COMMUNICATIONS; The rector, vice-rectors and those authorized on behalf of the rector can sign documents.
 
 
 
7. PROCESS OF LEAVING ATTORNEY IN EBYS
 
Click on the human icon (personal information) on the upper left side of the page and enter the Power of Attorney section on the page that opens. The start and time of the power of attorney and the end and time of the power of attorney are selected. Then, the name of the person to be deputized is written in the Proxy section and double-clicked on the name to assign the name-title from the blue-ground window that opens. After the reason for the power of attorney (out of town assignment, etc.) is written, the option to see the documents that have access before the power of attorney can be activated. After all these processes, the proxy process is completed by clicking the "Save Power of Attorney" button and then the "Save" button at the bottom of the same page.
 
8. MINISTRY OF INTERIOR CAPS SHIPPING
 
While sending the cap to the Ministry of Interior units, first of all, the GOVERNORSHIP DETSIS CODE to which it is affiliated should be selected, then the directorate (....... Provincial Directorate of National Education) to which the documents will be sent manually should be written on the upper part of the ADDRESS line.
 
In the preview, the Address will look like the following.
 
       IZMIR GOVERNORSHIP
 
(Provincial Directorate of National Education)

Ege Üniversitesi

EGE UNIVERSITY